Client · 2018–2020 · Report rationalisation

200–300 reports. 1 FTE permanently on maintenance. Too complex to keep up.

The daily business reporting was built up from 200 to 300 separate sub-reports. Too complex, too fragile: frequent disruptions left the business without steering information. One FTE permanently assigned to maintenance, and it still went wrong regularly.

200–300 → 9
Reports into key domains
1 FTE → 0
Permanent maintenance gone
0
Disruptions after cutover
What it looked like
200–300 sub-reports. One FTE permanently on maintenance. Frequent disruptions.
The methodology
01
Inventory
Every sub-report linked to the business process. Usage established per owner.
→
02
Requirements
Workshop per report domain. What does the business actually need to steer?
→
03
Design
9 key domains. One definition per KPI, documented and approved.
→
04
Handover
Old reports archived. Teams trained. No parallel world left running.
After the rationalisation
Stack
MicroStrategy Power BI
Approach
Report rationalisation Requirements per domain KPI definition standardisation Governance framework
A report that needs permanent FTE maintenance isn't a report. It's technical debt.
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